Posts in category: Visitor Management

Custom visitor badges are a great tool for many businesses looking to keep track of the people entering their premises, but they have many more benefits.

Visitor badges are a versatile tool for the workplace to increase security, branding and to even encourage conversations between people attending their events.

In this blog we’ll discuss what custom visitor badges are, why people use them and how they can enhance your visitors experience at your business.

What are custom visitor badges?

Custom visitor name badges are a way for organisations to keep track of who is inside their building at all times! They’re a great visual aid to easily identify who is signed in and who isn’t. These badges keep unauthorised people from slipping through and causing potential chaos.

Custom visitor badges can be customised to include important factors including:

• Their photograph
• The reason for their visit
• The date and time of their visit
• Who they’re visiting
• Your companies branding
• QR codes for validation

What are custom visitor badges used for?

Custom visitor badges can be used in various types of organisations including schools, offices and even manufacturing facilities. Regardless of whether your workplace is home to a small or large number of people, visitor badges can be a key reassurance for staff and members of the public.

Safety

Regardless of your workplace the safety of everyone who operates in and out of your premises should be a priority. From teachers and pupils to contractors and maintenance workers, custom visitor badges can be an effective tool in enhancing these small security measures, especially if you experience various levels of foot traffic within your school or workplace.

If non-employees are given visitor badges, it allows your staff to easily identify who is authorised to be there and who isn’t. This can help prevent potential safety issues such as data breaches, theft and the safety of your staff.

Showing a form of identity at all times within your place of work can be an extension of your business uniform and will provide reassurance to parents, other staff members and visitors themselves, as they can also identify who is a staff member, and who isn’t.

Branding

Aside from security, investing in custom visitor badges can do a lot more than just identify your visitors, they can also reaffirm your branding! Adding your business’ colours, logo and other branding elements can create a professional and welcoming impression to visitors, it’s also a great conversation starter if your employees are out and about, representing your company.

Encourage networking

Talking of representing your company, visitor badges can also play a key role when it comes to networking. If you’re holding an event, ensuring that names, job titles and even company names are printed on the badge, not only keeps everyone safe, but it can prove to be a great icebreaker and encourage new conversations between groups.

Make it easy for visitors to check out

Ensuring that visitors can easily sign out is a must! This can help your staff identify who is in the building during potential emergencies such as fire alarms. You can customise your visitor badges to include sign out elements like QR codes so a visitor can scan their badge as they leave to notify your staff they are no longer on the premises.

Guiding visitors

When entering a new building it can get confusing finding the room you need to be in or finding the office of the person you’re trying to meet. Making sure your visitors don’t get lost or frustrated can be made easy with custom visitor badges. Customise visitor badges to have navigation information on that tell your visitors where their meeting is, what floor the office the department they’re visiting is on and even quick directions to facilities or cafeterias.

How can VMFree help?

VMFree is a free visitor management system with a wide range of innovative features to help your business thrive. If you’re looking to streamline your visitor management and enhance your visitor experience, please get in touch with our expert team who can walk you through our features and discuss your requirements!

Keeping your staff and business premises safe from potential threats and safety concerns is understandably very important to organisations. Finding innovative ways to streamline the process and make it easier to protect your business is on the rise, and one of those methods being visitor management systems.

Visitor management systems are a streamlined way to keep track of the people entering your business premises, allows staff to identify people in seconds and even gives the ability for visitors to sign in and out themselves.

In this blog, we’ll discuss what visitor management systems are and how they can enhance your business security efforts.

What is a visitor management system?

A visitor management system is exactly what it says on the tin, it’s a way for your business to keep track of visitors and staff that are entering your business premises. Although, they have a lot more features than just that.

You can use visitor management systems to track where your visitors are, create custom visitor badges and much more.

What are the ways it can improve your business security?

Visitor management systems can have an incredible impact on the security of your business premises and can help you to keep track of the people inside, which comes in very handy if there’s an emergency! An invaluable tool to have at your disposal, especially for schools and healthcare campuses.

Visitor badges

Visitor badges give your staff a way to easily identify people inside your business within seconds. Visitor badges can be customised to include the visitors name, job title, visit date and don’t forget your business branding and logo. Visitor badges can also include an identification picture so you can easily identify the holder of the badge and ensure it is the person it was assigned to.

Access control

Visitor management systems have a range of handy access control solutions including scannable additions to your visitor badges. This could be applied by only allowing visitors access to the department they’re visiting and won’t allow them access to other parts of the building.

Emergency evacuations

In an emergency situation, it is important to know exactly who is in the building in real time. Visitor management systems allow you to see who has signed in and out and allow you to track where visitors are in the building. In the event of an emergency, a visitor management system can allow you to mark everyone in the building as safe.

GDPR compliance

Ensuring that your business is GDPR compliant is very important. Our visitor management system, VMFree, ensures all data collected is done with GDPR in mind and includes visitor consent, protection and data transparency.

Why choose VMFree?

VMFree is a free visitor management software made with the business in mind. We have a wide range of features perfect for managing the people entering your premises including staff. To learn more about our features or to talk about your requirements, please contact our expert team today.

Visitor management systems have become a popular way for many businesses to keep track of people coming and going from their premises, but do you know about their other benefits?

Visitor management systems have a wide range of useful features that can help your business increase security, comply with data regulations, and even give a good first impression to the people entering your building.

1. Increased security

Visitor management systems can help your business to increase security and reduce security risks. When it comes to unauthorised people in your building, visitor management systems can help you create custom visitor badges so your staff can easily identify people who are supposed to be there. This can reduce potential risks such as data breaches, theft and more.

2. Good first impressions

When a visitor first enters your business, it’s important that they get a good first impression. Using a visitor management system can ensure that they get signed in quickly without having to wait around for a receptionist to be available.

Another way that visitor management systems can give visitors a good first impression is allowing visitors to register before they even arrive on site. This can give them adequate time to read your policies, complete their details and even take a photo for use on their visitor badge. 

3. Employee monitoring

Being able to actively monitor your staff is one addition to visitor management systems that many businesses find useful. They allow you to keep track of where your staff are, the hours they’re working and even allows you to see when they leave. This can be great to monitor the attendance of staff and even calculate holiday entitlement and overtime.

4. Data compliance

GDPR has rightfully made a lot of businesses more careful with their data and having a visitor management system requires handling more personal data about your visitors and staff. However, visitor management software is built with data compliance in mind. Here at VMFree, we use cloud-based data storage to ensure the security of staff and visitor data, so you don’t have to use outdated systems like filing cabinets and old software.

5. Reduces waste

Many businesses are trying to reduce the amount of waste they produce, and a visitor management system can help! Traditional visitor management processes often require paper forms for visitors to fill out their information and the reason they’re here. With a visitor management system, this becomes obsolete as you can do it all from the software or on the mobile app.

This can also be useful for administrators where a visitor wants their data changed or erased, instead of searching through files of paper, you can just find their data on the cloud-based system with their name or reference number and make the necessary changes.

Why choose VMFree?

VMFree is a free visitor management software with a wide range of useful features including custom visitor badges, staff management, visitor tracking, contactless sign in and much more. To learn more about our features or to discuss your requirements, please contact our expert team today.

The safety of students and staff is integral to schools, so ensuring that anyone entering or exiting the school are authorised to do so. Take a look at four ways a visitor management system can improve the safety of schools.

Fire Safety and Evacuation Procedures

Visitor management systems allow schools to move away from paperwork, making your fire evacuation process at school much safer and easier. With a visitor management software, you can gain access to your evacuation list when you need it and keep an eye out for students or staff who could be missing in an emergency situation.

Our sign-in/out app offers the ability to sign people off if they’re present at the evacuation point to confirm their safety, as well as providing an in-depth report of the evacuation, further providing safety to schools.

Remote Sign-in Options

With our visitor management systems, we offer a sign-in/out app that allows staff to sign in and out of the school. This feature improves the safety of schools as it can help to benefit on-site evacuation, through alerting others that you are confirmed as being signed in and present at the school.

This feature of visitor management software can also provide information on the whereabouts of those in the school, and what is happening during an emergency evacuation.

Staff and Student Identification

If any guests are present around the school, a visitor management system can help identify who is a guest, and who is a student or a staff member. Our visitor management system has the ability to print ID badges for visitors, which they can wear around the school ensuring everyone within the school is easily identifiable.

Our visitor management systems allow visitors of the school to design their badge, and also provide photo identification to increase security.

If you have a system in place that requires individuals to wear an ID badge within your premises, you can easily identify visitors that have not gone through the visitor management system, as they won’t have an ID that is required. Security staff can deal with unauthorised visitors or help with setting them up with the required ID card.

Through the use of wearing ID badges at schools, it shows that the visitor has passed all appropriate security protocols to confirm that they’re safe to be on site. With our custom badge option, it also makes them much harder to replicate, preventing someone to trespass or access the building without permission.

Information on those in the school

An effective visitor management system ensures that anyone looking to enter the school is signed in, which is important for school safety as it can boost evacuation efforts, as previously mentioned, or if someone is required for additional academic support, their presence at the school can be confirmed by the visitor sign-in software.

Increase your school safety with our visitor management system

If you’re looking to increase your school safety, enquire about our visitor management software today! Our software offers remote sign-in options, custom ID badges and many more. For additional information, contact our team today.